If you have questions about Rice University, please go to the Campus FAQ.
Beginning March 19th, the Student Center office is moving to a virtual space due to the COVID-19 pandemic.
How can I get information about how Rice is responding to the coronavirus?
Visit emergency.rice.edu/coronavirus and please take care of yourself by washing your hands and practicing social distancing. For additional information, see the Campus FAQ, GPS FAQ or OISS FAQ
Can I come into the Student Center Office?
Beginning March 19th, the building will be closed, but our office has moved to a virtual space in response to the COVID-19 pandemic. We are still open virtually Monday through Friday from 9am to 5pm, so please connect with us via email at email@example.com, or set up a Zoom meeting.
How do I use Zoom to connect with your office or my club?
All Rice faculty, staff, and graduate students have Zoom Pro Accounts, while undergraduate students all have Basic Accounts. If you have not used Zoom previously, please visit Getting Started: Zoom Communication for more details on how to utilize the platform. You can also visit the Zoom Download Center for more information on downloading Zoom to your various devices.
What are the Student Center's virtual office hours?
Our entire staff will be available virtually Monday through Friday from 9am to 5pm. Feel free to reach out to us as needed during this time. Send our office an email at firstname.lastname@example.org, email us individually, or find us on Zoom!
Is the Student Center building itself open?
Beginning March 19th, the building will be closed, but most offices in the building have moved to a virtual space in response to the COVID-19 pandemic. Please check office websites. We are still open virtually 9am-5pm M-F, so please connect with us via email at email@example.com, or set up a Zoom meeting.
Will the Student Center be offering any virtual programming?
Yes, we are working on those offerings, currently. Virtual programming will be advertised on OwlNest. Rice community members can use their netId and password to login and see what is available.
If I have a general question, to whom should I reach out?
For general questions, email us at firstname.lastname@example.org.
What if I need to do a deposit or turn in receipts for my club while you’re closed?
Please email email@example.com.
What if I have ideas for virtual programming that I would like to recommend or share?
Great! We would love your ideas! Send them to us via email at firstname.lastname@example.org.
If my club was awarded SAPP funding and my event was impacted by COVID-19 will we need to reapply for funding?
No, just send us an email to email@example.com informing us that you will be postponing your event. If your club contact person is changing, please also include contact information for the new contact. Due to campus closures and limited personal, Round 8 review for any on campus programs will not receive funding.
How can I get the message out if my club is doing virtual programming?
In addition to posting events on OwlNest, clubs can also market their events by emailing the different Club Genre listservs (shown below).
Virtual Program Resources
How can my club host a meeting while campus is remote?
We strongly encourage you to think through ways your club can continue to hold meetings. Whether it’s a meeting for your executive board or general body, below are some resources and tips for continuing meetings in a virtual format: Ways to Connect through Chat, Voice and Video-Conferencing
- Zoom - Zoom is a video and web conferencing tool that unifies cloud video conferencing, simple online meetings, and group messaging into one easy-to-use platform. Zoom offers video, audio, and wireless screen-sharing experience across Windows, Mac, Linux, iOS, Android, and Blackberry devices with campus-affiliated and unaffiliated users.
- Google Meet - Google Hangouts Meet is a video conferencing tool in the GSuite for Education that can be used to conduct virtual meetings with multiple people, share screens and record.
- Google Hangouts - Team messaging with virtual rooms and threaded conversations by Google.
How can I make my virtual meeting effective?
It’s important to help members (and yourself!) feel connected to a community where you have a shared purpose and passion right now. There are a lot of changes happening, so try to have fun with one another and try some of the suggestions below to help your club stay engaged.
- Virtual Meetings Don’t Have to Be a Bore by Andy Molinsky, Harvard Business Review
- How to have a virtual meeting that’s not painful (and actually productive) by Rany Ng, director of product management and meeting solutions of Google Cloud
- Using Zoom for Remote Work or School? Here’s How to make The Most of It by Anabel Pasarow
How can my club or organization host a virtual program?
There are many ways to host virtual programs or engaging ways. See the resources and ideas below
- Instagram Takeovers - Assign an officer or member a day of the week to take over the club’s account and feature “a day in the life of ____”
- Social Media Contest: Hashtag of the Week, going Live and inviting members to chat
- General Q&A - Use social media to help others learn more about your club and how to get and stay involved.
- A Peek Into Each Other’s Homes - Think House Hunters or MTV Cribs. Jesse Sussman at MuseumHack thinks this is a “hilarious” way to get to know your remote team members.
- Movie Night – Try using online apps like Netflix Party to have a movie night together.
- Digital Programs and Virtual Experiences
What if I have Virtual program with Minors?
- Virtual or Online Program Guidelines and Expectations Involving Minors
- Virtual or Online Programming Involving Minors FAQs (Revised 05/04/20)
What if I had a reservation booked in the Student Center?
Due to building closures related to COVID-19 we are canceling all events through the end of July, and will look at August in the coming weeks. If you have questions, please email firstname.lastname@example.org.