For solicitation of funds outside the campus community, you must seek the approval of the Office of Student Activities. No individual student or club, except the colleges, may solicit funds through advertisements, patrons' bids or otherwise, from anyone other than active student members of the clubs, without prior approval of the Student Activities Office. The approval process involves both the Office of Student Activities and the Development Office. The process will take at the very least one month so you must plan ahead. Please follow the steps below to expedite the process:
NOTE: Members of the Board of Governors and Rice University associates shall not be solicited. Money collected through solicitation should only be used for the operations and activities of the soliciting club. Soliciting funds for use by another non-profit organization is not acceptable.Â See the Gifts and Donations procedures for processing donations.Â
NOTE: No individual or group may use the name of Rice University or its colleges for solicitation without prior approval of University officials via the process outlined above.
Remember, if your club is raising money for a specific project, you need to raise all the money before beginning the project. Also, before beginning the project, you should meet with the Director of Student Activities to clarify any rules and regulations for fundraising or solicitation that may apply.
NOTE: Sales of books, stationery, supplies, and novelties are reserved for the campus store, food for Rice catering, and all items at athletic events for the Athletic Office. Plans to sell any items should therefore be approved by the Office of Student Activities before anything is begun.
NOTE: If your fundraising plans involve the sale of taxable items (articles of clothing or tangible items), please refer to "Sales and Sales Tax Exemption."