Any funds handled by registered clubs at Rice University should be managed through a C-Fund. C-Funds should be utilized to manage club funds, make payments, deposits and reimbursements. This is a privilege and responsibility of being a registered club.
Registered student clubs may open a C-fund under the Rice University Banner System. Clubs will be able to access their c-fund online and receive training on the banner system so they can view their transactions and process reimbursements for their members. Contact the Office of Student Activities to discuss opening a C-fund for your club. (Jones School clubs should contact the Jones School and Club Sports should contact the Recreation Center).
Email firstname.lastname@example.org to find out your club's C-fund number along with the organization code.
The information below is intended for presidents and treasurers of student clubs with C-funds (BANNER funds) (except Club Sports and Jones School clubs whose finances are managed by the Recreation Center and the Jones School, respectively.)
BANNER is the name of the online system that is utilized in managing C-Fund information and money. Access to this system is the key to viewing your funds and managing your account. You must be on the Rice network to access this system from your laptop, which means gaining VPN access. Email email@example.com if you have problems.
To initiate BANNER access, please fill out the Banner Security Agreement Form available in the Student Activities Office located on the Second Floor of the Grand Hall in the RMC Rm. 202H. After this form has been processed (about two weeks), you will be contacted by Administrative Systems via email as to how to obtain your password. Once you have your password, log on to BANNER at http://edgar.rice.edu/. Find the Financial Tab and choose Budget Status. Add your c-fund number under fund and enter your org number, then press submit to get a view of your c-fund. You can double click on the categories (highlighted in blue) to see details. Don't forget to get VPN access to be able to view BANNER from your laptop. Email firstname.lastname@example.org for instructions.
For Signature Authority on your C-fund, make sure you have signed the paperwork in the Student Activities Office. This will enable Payment Solutions and the Cashier's Office to verify that you are authorized to sign transactions for your C-fund. This should be done by both Presidents and Treasurers so you both are able to approve your members’ reimbursement paperwork.
If you are having trouble navigating the BANNER system, then consider watching the online trainings available on the Rice Administrative Systems website. Not all these videos will apply to your c-fund, but you might find Budgets and Banner, Finding your transactions in BANNER and Financial Downloads helpful. If you have questions about procedures, the following offices should be able to assist you:
Payment Solutions X6700
Controller's Office X2478
Student Activities Office, Student Center Admin Offices, top floor, above the Grand Hall, RMC, x4097, email@example.com