Campus Advertising

Campus Advertising is reserved for Rice student organizations and departments only. Each advertising venue request must be submitted separately, as most need to be booked for the entire week. This also makes it easier for you to manage changes once your request is confirmed. Space is reserved online at rooms.rice.edu.

Easels and A-Frames

There is a reservable easel or A-frame located in the Grand Hall Lobby that may be used to publicize major functions. Student organizations and departments can reserve this space for a one-week period. Scheduled groups must provide a mounted poster for the easel or A-frame. The information desk will provide an easel or A-frame. Groups may place their mounted poster on the start date of their reservation and must remove it by the end of their reservation. You may not display a poster without a reservation. Any posters left behind after the reservation time has expired will be recycled or disposed of and are not the responsibility of the Facilities and Events team. Easels or A-Frames will be placed by the Facilities and Events team to allow for accessibility and are not to be moved.

Grand Hall Lobby and Ley Student Center Information Tables

There are four table spaces available in the Grand Hall lobby that can be reserved by groups to advertise events or organizations and/or sell goods/services. Internal customers must reserve the tables through the online link at rooms.rice.edu. External customers must email scevents@rice.edu and a fee will apply. These table spaces consist of one 3x6 table and two chairs, and will be set-up for your organization in advance by our staff. Tables cannot be moved and all tabling materials and individuals must remain behind the table. No aggressive solicitation is permitted. Groups cannot sell or give out goods from the Ley Information Table near Rice Coffeehouse. Its purpose is for information dissemination only.

Rice Memorial Center Glass Door Advertising

The glass doors to the Grand Hall Lobby may be reserved for advertising information and/or small artwork to promote major functions.

• The Glass Doors request must be for a maximum of one week, from the starting Monday PM through the next Sunday AM.
• Posters or cling stickers may be placed on Monday afternoon and cleaned up by Sunday at noon.
• Only posters or cling stickers are allowed. Stickers with an adhesive backing will not be permitted.
• At least 50% of the glass must remain unobstructed.
• Your organization is responsible for removal. Failure to completely remove the posters/cling stickers from the doors by the designated date may incur a $25 fine for the first offense. The fine doubles with each subsequent violation ($50 - 2nd offense, $100 - 3rd offense).

Sidewalk Chalking

• Reservations can be made on rooms.rice.edu.
• The sidewalk must be chalked on Monday and cleaned up the following Sunday by noon. Only non-toxic, water-soluble chalk may be used.
• Chalking is permitted only at the north entrance by the glass doors of the RMC however, not underneath the overhang.
• Chalking is only permitted on the ground and may not be extended to walls, columns, benches, tables, or part of any facility or structure.
• Chalk not in the reserved area will be removed at the expense of the group.
• Chalking that contains vulgar or profane language or promotes practices that violate university guidelines will be removed, as will those that contain hurtful messages directed towards individuals or groups. Students or groups who write such messages may be in violation of the Code of Student Conduct.

Clean Up and Fees

• Groups must remove chalk before NOON on the Sunday (last day) of their reservation.
• Groups can chalk as early as Sunday afternoon assuming the previous group has removed their chalk by the deadline.
• Groups that fail to remove the chalk in a timely manner will incur a $40 fee on their first offense, $80 fee on second offense, and $100 on third offense as well as loss of privilege to reserve space again during the academic year.

Copyrights

Printed Materials

The Fair Use Doctrine (1978) of the Copyright Act governs the making of photocopies of copyrighted material. Photocopies may be made for purposes such as criticism, comment, news reporting, teaching, scholarship or research as long as the reproduction or distribution is made without any purpose of direct or indirect commercial advantage. Rice University will follow the federal law in dealing with violations of the copyright code.

Special Licenses

Examples of situations requiring a special license or permission from copyright holder:

• Use of cartoons or logos for flyers or party themes
• Showing movies at a student organization activity
• Sharing computer software
• Use of music for events, performances, and the distribution and/or sale of video with music

Please contact the Student Activities team at studentactivities@rice.edu with any questions.

Film and Video

Videocassettes may be show without license in the home (or dorm room) or in certain narrowly defined face-to-face teaching activities. Non-classroom use in public places (i.e. TV lounge), regardless of whether an admission fee is charged, requires a license (see above). This means that student organizations cannot show films at organization events. Willful infringement for the purposes of commercial or financial gain is federal crime and is punishable as a felony. Even inadvertent infringers are subject to substantial civil damages. Please the Student Activities team (studentactivities@rice.edu) regarding ways to purchase a license. 

Video Taping Events with Music

The Copyright Act also applies to the use of music. Should an organization wish to videotape one of their events with the intention of selling the recording, the use of copyrighted music will require a special license or permission from the copyright holder. 

Use of Rice Name and Logo

The use of the Rice University name and logo in the printing of t-shirts, hats, etc. is generally acceptable, provided that the design is in good taste, the items will not be distributed outside the University and the items will not be sold for a profit. However, permission to use the Rice logo must be obtained by either the Office of Public Affairs or the Office of General Counsel. In order to obtain their permission, you must email the Student Activities team (studentactivities@rice.edu) to assist you in the process. If your group intends to sell the items or distribute them outside the University, you must first secure approval from the Student Activities team.

Raffles

Due to the highly regulated and complex statutes governing raffles in Texas, Rice University does not permit student organizations to conduct raffles.