Student Org Registration Guide

2027-2028 Academic Year

All student organizations must register annually in each registration cycle. This process informs the Rice community that your group is still active and operating for the upcoming academic year.

Click here to download the Student Organization Registration Guide.

Click here for the Registration Resource Library for all the documents you'll need.

Submission Deadline

This deadline is for submitting all required materials, but it does not guarantee approval by that date. Materials are reviewed in the order they are received, so we strongly recommend submitting as early as possible to secure a higher place in the review queue.

PLEASE NOTE:

• ALL GROUPS (new and existing) must register by Friday, September 10, 2027 at 11:59 PM for the 2027-2028 cycle.
• If you would like to participate in the Fall Student Activities Fair, the deadline to submit your organization's annual registration and fair sign-up form is Thursday, August 26, 2027 at 11:59 PM. This means that by participating in the fair, your organization's registration deadline changes from Friday, September 10, 2027 at 11:59 PM to Thursday, August 26, 2027 at 11:59 PM. If you are NOT planning on participating in the fair, the deadline to submit your organization's annual registration is still Friday, September 10, 2027 at 11:59 PM.
• There will be NO EXCEPTIONS OR EXTENSIONS if the deadline has passed. If your organization is NOT registered, you WILL NOT be able to access your financial account or apply for SAPP funding, among other things.

Student Organization Leader Orientation (SOLO)

• Who Should Complete SOLO
  • The incoming Primary Student Leader (president, co-president, chair, etc.) MUST complete SOLO.
  • If you anticipate a change in leadership mid-year, having more than one student leader complete SOLO is recommended.
• Timing
  • This self-paced training should take approximately 1 hour to complete.
  • Students should complete the SOLO training before submitting their OwlNest Registration Form.
• Enrollment
  • Go to the Canvas Catalog homepage: catalog.rice.edu
  • In the search bar at the top, type "student org leader orientation" and press Enter.
  • Click on the course titled "2027-2028 Student Org Leader Orientation"
  • Click the Enroll button
  • Log in using your NetID and password if prompted
  • Once enrolled, you'll be able to access the training under your Canvas Dashboard or by going directly to canvas.rice.edu.
• Troubleshooting Tips for Canvas Registration
  • If you're using Google Chrome and the course enrollment does not load, try clearing your cache and cookies from your browser and try again.
  • You can also copy and paste the URL into another browser. For example, using Safari or Windows Explorer instead of Google Chrome.
  • Copy and paste link in incognito browser.
  • Make sure you are using the correct link:
    • Student Orientation Leader Orientation (SOLO): Link will be available soon
    • Student Organization Finance Training: Link will be available soon.
  • And if all else fails, email studentactivities@rice.edu to ask for assistance and report the problem. We are continuing to work with TSS to fix problems as they arise. Thank you for your patience as we navigate these technical difficulties!

Please allow 1-2 weeks for the processing of registration materials. You may check your organization's progress by visiting the Student Organization Registration Status spreadsheet.

If you have additional questions about the student organization registration process, you can schedule a consultation with our Student Activities team or email studentactivities@rice.edu.