Room Reservations

Internal Customers

(Rice University student organizations and departments)

Check for availability at rooms.rice.edu. Login using your Rice Net ID and password. Read the pricing and general information below.

Student Organizations

All student organizations must be registered with the Student Activities team to reserve space in the Rice Memorial Center/Ley Student Center! Visit the Student Organization Registration Guide page to register your organization today.

Registration of your organization with the Student Activities team is required every academic year by the deadline identified on the Student Organization Registration Guide page. Failure to register will prevent your organization from reserving spaces in the facility.  

The Event Management System (EMS) is the tool used to schedule event space in the Rice Memorial Center/ Ley Student Center. Rooms.rice.edu is the reservations homepage and can be used to view space availability before making a request.  

Creating an EMS (rooms.rice.edu) Account

Be sure to use your Rice email address (other email accounts are automatically denied) when requesting a space. Space requests are approved within 2-3 business days. Please note that you will receive an email confirmation that your request has been approved. If you have not received a confirmation email after three (3) business days have passed, email the Facilities and Events team at scevents@rice.edu to inquire about your request.  

Important Things to Remember

• If your request is within 48 hours of your event, you will not be able to request a room in the facility online. Please stop by the Student Center Administration office (Rice Memorial Center 202), or contact the Facilities and Events team at (713) 348-3777.
• It is important to understand that you are submitting a request to use the space, not reserving the space. Be aware that you cannot see if there are other requests pending in the queue, as these are not in public view. If a space is not available, you will receive an email to let you know your request is denied.  If your request is approved, you will receive a confirmation with a reservation number. Refer to this number when you need to make changes to a reservation. The approval process can take up to 2-3 business days. After your request has been approved, you can log back into the system and make changes, or cancel the reservation at any time.
• Student organizations will not be charged for the use of any rooms in the Rice Memorial Center/Ley Student Center, but will incur fees for the use of linens ($7 each) for all events, increased custodial needs, etc. They are also charged for A/V equipment, and furniture, when taken out of the facility.
• Do not publish or print the location for your event until you have received the confirmation from the Facilities and Events team (scevents@rice.edu).
• Student organizations may submit a maximum of 15 reservations per semester to hold events in either the Grand Hall or Farnsworth Pavilion (organizations with membership numbers that require them to use Farnsworth Pavilion for meetings will not have their meeting times count towards the 15 event maximum). Extenuating circumstances necessitating additional usage can be submitted to the Assistant Director of Facilities and Events for review.  In the case that elevation is needed, the concern will be brought to the Director of Student Center Operations. 
• Student organizations should follow the guidelines set by the Student Activities team to make sure they are in compliance with campus policies.
• If you still have questions, feel free to stop by to chat with the Facilities and Events team in Student Center Administration office located in the Rice Memorial Center, room 202, above the Grand Hall, or email us at scevents@rice.edu.

External Customers

Please read the pricing and general information below regarding room reservations. Email scevents@rice.edu to find out availability and details. If you are interested in a wedding in the Rice Chapel, please check out the link.

Pricing

• Internal Rental Prices (Rice University Student Organizations, Departments, Faculty, Staff and Students)
• External Rental Prices (Non-profits, external groups, Rice Alumni)
• Audio Visual & Misc. Equipment Price List