Student Organization Charitable Donations

Please read Policy 826 for more information on gifts made from University funds. 

Organizations may request that a donation be made to a charitable organization using org funds. These donations cannot be made from a gift fund. 

In addition to other restrictions within Policy 826, please note that no gifts may be made for any partisan political activities (including donations to partisan political campaigns, candidates, parties or committees).

The Student Activities team will assist student organizations in making donations. Additionally, please note that:

• Organizations may donate to more than one charitable organization, but are limited to one donation per organization.
• Donations must only be made from C-Funds.
• Donations between $250.00 and $2,500.00 must be approved by either the Rice's Vice President for Public Affairs or Vice President for Development and Alumni Relations.
• Donations over $2,500.00 must also be approved by the President of Rice University.

The Student Activities team will obtain these approvals on your student organization's behalf. Once approved, the Student Activities team will then submit a check request for a donation to be made to your charitable organization of choice. In order to request a donation be made to an external charitable organization, please complete an External Charitable Organization Donation Request Form through the link below:

• OwlNest External Charitable Organization Donation Request Form

Before completing this form, please make sure you have the following.

• A written statement from the student organization explaining why you are making a donation to the specific charitable organization and how the work of the organization aligns with Rice’s mission
• A link to the charitable organization's website or online donation page
• A completed Business Meeting and Entertainment Form (BME Form)
• A W-9 for the organization receiving the donation

Questions? Please email studentactivities@rice.edu.