University Financial Accounts

If you have questions about procedures, the following offices should be able to assist you:

Payment Solutions: 713-348-6700
Controller's Office: 713-348-3438
Student Center Admin Office: Located in the Rice Memorial Center Room 202 (above the Grand Hall). You can contact us at 713-348-4097 or studentactivities@rice.edu.

University Financial Account

Any funds handled by registered student organizations at Rice University should be managed through a University Financial Account. By having a University Financial Account through Rice, registered student organizations are able to be tax exempt. University Financial Accounts should be utilized to manage organization funds, make payments, deposits and reimbursements. This is a privilege and responsibility of being a registered organization.

Opening a University Financial Account

Registered student organizations may open a university account and receive a unique organization (org) code under the Rice University System. Since Rice University charges student organizations a small interest fee for having a university account, it is wise to open a financial account only if the organization plans to keep the account active and maintain a positive balance. To qualify for a financial account, student organizations must:

Have completed organization registration for the current academic year
Have their organization treasurer complete and pass the Organization Finance Training
Be in good standing with Student Center

New student organizations that do not currently have an org code may request an account. To request a university account, please complete the Financial Account Request Form. Access and Institutional Excellence (AIE) Student Organizations should contact Shanese Robinson-Valyan (s.valyan@rice.edu), and student organizations under Club Sports should contact Chris Watkins (cwatkins@rice.edu) regarding this.

Student Organization Chart of Accounts (COAs)

Each student organization has its own unique org code (previously called a c-fund number).

For student organizations, their COA is as follows: 10.xxxxx.101.016500.xxxx.600.9999.9999.999.999

If you need help obtaining either your org code (first set of Xs) or the correct account code for your transaction (second set of Xs), please contact studentactivities@rice.edu.

Terminating an Org Code

A 2% interest is applied to university accounts with negative balances, so if your organization decides it no longer needs a financial account to ask our Student Activities team to terminate your account by emailing studentactivities@rice.edu.

Depositing Funds into Your University Account

You can deposit funds into your organization’s financial account by filling out a Deposit Slip and taking the slip along with your deposit to the Cashier's Office. The Cashier's Office is on the first floor of the Allen Center.

TIP: If depositing a check, take a picture of the check you are depositing for your records!